Finance & HR Committee Meeting – 7th August 2024

Published: August 1, 2024

Notice of the Finance and HR Committee Meeting of Porlock Parish Council

 at 6:30pm on Wednesday, 7th August 2024, in the Parish Room, The Old School Centre, Porlock

Dated: Thursday 1st August 2024

A Health and Safety announcement will be made at the start of the meeting.
This meeting will be recorded in accordance with NALC’s Guidance on Recording of Parish Meetings.

Agenda

  1. To receive nominations and elected the Finance & HR Chair
  2. To receive apologies for absence – (LGA 1972 s85 (1))
  3. To consider any declarations of interest and disclosable pecuniary interest dispensations – Members to declare any interests they may have in agenda items and consideration of any prior requests from member for Dispensations (NB this does not preclude any later declarations) (LGA 1972 s12 para 41(1))
  4. To consider items to be dealt with after the public, including press, have been excluded. (Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960
  5. To consider for approval and signing at the meeting the minutes for the Finance & HR Committee meeting held on 4th June ‘24
  6. To receive and note any updates from the Action Log report
  7. Public participation – This section provides an opportunity for members of the public (who are not usually permitted to speak during the meeting except by special invitation of the Chair) to participate. (LGA1972 s 12 paras 10(2) (b))
  8. To receive the Responsible Financial Officer’s report and review FYQ1 Budget 1 April – 30 June ’24
  9. To consider the revised Finance Regulations for recommendation to Council (ref: FH-2024-017/018/019)
  10. To consider the revised Terms of Reference for the Finance & HR committee (ref: C-2024-019)
  11. To receive an update on the Grounds Policy review (ref: FH-2024-037)
  12. To receive an update on the Maintenance Contract review (ref: FH-2024-037)
  13. To receive the report and discuss funding of Old School Centre future use and recommendations to Council
  14. To consider setting up a Community Grants earmarked reserve fund and recommendation to Council (ref: FH-2024-044)
  15. 15) To consider the draft Investment Policy and recommendation to Council (Ref: FH-2024-52)
  16. To receive and consider the Asset Review & Risk Assessments progress report and recommendations to Council
  17. To consider removal of Lesley Thornton from the bank authority and recommendation to Council
  18. To consider addition of Cllr. D Heath as additional bank signatory and recommendation to Council
  19. To consider addition of Cllr. S Colson to the NatWest bank signatory and recommendation to Council
  20. To consider Workstation Assessment report and recommendations to Council (ref: FH-2024-056)
  21. To discuss current and future resource issues and recommendations to Council (ref: FH-2024-060)
  22. To receive and consider the use and purchase of emergency radio system as part of the Council’s emergency plan and recommendation to Council at a cost of £445 exc VAT
  23. To receive consider the purchase of a Points of Sales machine and recommendations to Council at a cost of £139 (Ref: FH-2024-53)
  24. To consider setting up Contactless Donations and recommendation to Council (Ref: FH-2024-054)
  25. To receive the report and consider window cleaning provider and frequency at the Old School Centre with potential annual saving of £312
  26. To consider authorising payments over £100 and under £200
  27. To consider authorising payments over £200 and under £1000
  28. To consider proposed the schedule of Finance & HR committee meetings for 24/25
  29. To note outstanding items
  30. To receive any other business (For information only)
  31. To confirm the date of the of the next Finance & HR committee meeting

Johnathan Jones
Clerk and Responsible Financial Officer to Porlock Parish Council

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